Workshops

Workshops are in principle in-person on-site but some workshops may offer ways to participate remotely in a synchronous manner at the discretion of workshop organizers.

 

Important Dates

All times are in Anywhere on Earth (AoE) time zone. When the deadline is day D, the last time to submit is when D ends AoE. Check your local time in AoE.

• Deadline for application as a Workshops Juror: Monday, September 30, 2024
• Juror Notification: Thursday, October 10, 2024
• Organizer submission deadline: Thursday, October 10, 2024
• Organizer notification: Thursday, November 28, 2024
• Organizer e-rights completion deadline: Thursday, December 5, 2024
• Call for participation released by workshop organizers and individual workshop website up and running:  on or before December 16, 2024
• Organizer publication-ready deadline: Thursday, January 9, 2025
• Organizer TAPS Closes: Thursday, January 16, 2025
• Participant submissions are due approximately Thursday, February 13, 2025. Workshops can define a specific date as necessary to fulfill whatever selection process they have. However, workshop organizers must notify the participants of acceptance at least seven days before the conference’s Early Registration Deadline.

 

Submission Details

• Online submission: PCS Submission System
• Template: ACM Master Article Submission Templates (single column)

• Workshop proposal submission length: up to 8 pages (excluding references). 
  • Proposals should include: Motivation, Organizers, Plans to Publish Proceedings, In-person, or Hybrid Plans, Asynchronous Engagement, Workshop Activities, Accessibility, 250-word Call for Participation, and References.
• Submissions are not anonymous and should include all author names, affiliations, and contact information.

 

ACM Selection Process Category

Reviewed 

 

Message from the Workshop Chairs

We invite you to submit proposals for workshops at CHI 2025. Workshops are a gathering place for attendees with shared interests to meet in the context of a focused and interactive discussion. Workshops are an opportunity to move a field forward and build community: a chance to find people who care about the same issues, questions, and research agendas as you. CHI workshops may address any topic relevant to the global HCI community: e.g., questions of basic research as well as applied research, HCI practice, HCI education, new methodologies, emerging application areas, ethics, sustainability, or design innovations. Each workshop should generate ideas that will give the HCI community a new, organized way of thinking about the topic or that suggest promising directions for future work. If you are working in an emerging area in HCI, please consider organizing a workshop.

As Workshop Chairs, we will create a carefully curated list of workshops that reflects the needs and desires of the community. Please note that we might propose modifications and augmentations, such as suggesting that workshops be combined where appropriate.

The workshop ought to address timely topics and phenomena; therefore, it depends on the year which topics are considered particularly relevant and interesting. The space and technical limitations will also influence the number and form of the selected workshops.

 

ACM’s Publication Policies

It is critical that authors review ACM’s publications policies. Please read this separate page for them.

 

What is a CHI Workshop?

Workshops are intended to foster discussion and the exchange of ideas. Because focused interaction among participants is important, participants should have informed positions based on prior experience. This is typically expressed in position papers submitted by workshop attendees. Please note that workshops should not be miniature paper presentation sessions or panels, but focus on community building and communal knowledge creation through discussion and collective synthesis work. Also, CHI workshops are not classes in which instructors teach content (see CHI Courses if this is what you would like to propose).

Two groups of people are involved in a workshop: the organizers and the participants. Organizers are responsible for the workshop’s topic, logistics, and final outcome. Participants are responsible for the content and discussion. The following is an outline of the submission and organization process:

• Workshop organizers submit a workshop proposal (see below for content and format) to CHI.
• The Workshop Chairs choose which workshops will be accepted for the conference through discussion with the Workshop Jury.
• Once a workshop is accepted, workshop organizers are responsible for publicizing the workshop and soliciting potential participants.
• Workshop organizers solicit participants for their workshops through their Call for Participation, which is posted to the CHI website and includes a link to the workshop’s public website. The submission format is determined by the workshop organizers. It typically is a position paper.
• The workshop organizers will review submissions using their own criteria (not set by the Workshop Chair or CHI Committee) and decide on the final list of accepted submissions.

 

Should I Consider the Workshops, Courses, Special Interest Group, or Panel track?

Workshops are meetings of subject matter experts exploring new knowledge. Courses are delivered by expert instructors, typically with established reputations, teaching people who are new to a topic. Special Interest Groups enable attendees with a common interest to meet for informal but facilitated discussions during the main conference program. Panels are interactive, discussion-oriented forums in which audience members are participants in the discussion. See Courses vs. Workshops vs. SIGs for more information. 

 

Previous Successful Workshops at CHI

Some workshops have resulted in edited books or special issues of journals; you may consider including this goal in the design of your workshop. Others have created communities that spawned new, more specialized conferences.

Some example workshops from previous years include:

• HCI for Climate Change: Imagining Sustainable Futures
• Workshop on Trust and Reliance in AI-Human Teams (TRAIT)
• Designing Technology and Policy Simultaneously: Towards A Research Agenda and New Practice
• Combating Toxicity, Harassment, and Abuse in Online Social Spaces: A Workshop at CHI 2023
• Beyond Prototyping Boards: Future Paradigms for Electronics Toolkits

 

Applying to be a Juror

Workshops will be selected through evaluation by a small jury and the Workshops chairs. Jurors will provide insight to the workshop chairs considering fit and contribution to the HCI community as well as relation to other submitted workshops.

Individuals with one or multiple qualifications from the following list are welcome to apply to become a juror to participate in the selection process of CHI Workshops:

• Significant involvement with prior CHI Conference and/or CHI Workshops
• Significant experience in volunteering for reviewing, selecting, and/or jurying technical contents for a SIGCHI-related conference 
• Regular participation in the CHI conference and/or workshops as an author, presenter, and/or attendee

Juror positions will occupy approximately 8 total hours from late October until early December and are great for those interested in the community-building and critical conversations of ACM workshops. To apply to be a juror for CHI 2025 Workshops, please email workshops@chi2025.acm.org with your name, affiliation, CV, and a brief statement of interest (~150 words) before Monday, September 30, 2024.

 

Preparing and Submitting Your Workshop Proposal

A workshop proposal must be prepared according to the ACM Master Article Submission Templates (single column). It must be submitted via the PCS Submission System. The proposal must be no more than 8 pages (excluding references) and have the following structure:

• • Motivation: Provide a strong rationale for the workshop, describe the issues to be addressed, and state concrete objectives.
  • Organizers: Present the organizers’ backgrounds and relevance to the workshop topic. The first author will be the main contact person.
  • Plans to Publish Workshop Proceedings: State your plans to publish the content participants submitted. We strongly encourage the organizer to publish a collection of the submitted papers as workshop proceedings, for example, via https://ceur-ws.org or ArXiv using report numbers.
  • In-Person or Hybrid: Please provide details about the mode of organizing the workshop, including what specific technical capacity and/or setup will be utilized to support the workshop.  Explain how the possible remote attendees will interact with in-situ participants and vice versa. Note that the venue only provides one projector, one microphone, and wifi connections, and does not offer any additional equipment or universal setup for hybrid participation. Workshop organizers will have the responsibility to set up hybrid participation with their own devices if they wish to run their workshops in a synchronous hybrid manner. Note that fully remote workshops are not allowed this year.
  • Accessibility: Please include accessibility requirements such as transcription, if needed.
  • Asynchronous Materials: Please include plans for providing asynchronous materials in case any technical or accessibility issues arise. Organizers are encouraged to provide asynchronous materials for participants to access offline.
  • Workshop Activities: Explain the activities you plan to do during the workshop (e.g., keynote, workshop paper presentations).
  • Post-Workshop Plans: State your plans for follow-up and creation of tangible outcomes (e.g., poster presentation, publication of a workshop report, plans for a special issue of a journal).
  • Call for Participation: Provide a 250-word Call for Participation that will be posted on the conference site to recruit participants for your workshop. This should appear at the end of your workshop proposal and should include the following:
    • The format (including adequacy to in-person or hybrid format) and goals of the workshop
    • The participant selection criteria
    • Requirements for participants’ submissions (e.g., topics to address, page length, format)
    • Where should these papers be submitted
    • How accepted workshop papers will be published
    • The requirement that at least one author of each accepted submission must attend the workshop and that all participants must register for the workshop.
    • A link to the workshop website.

• Expected size of attendance: Indicate the expected number of in-person attendees and onsite participants. Note that CHI 2025 expects each workshop to have at least 10 in-person registrations for cost efficiency and viability.

• References: List of relevant references.

The workshop proposal is the only document that will be included in the CHI Extended Abstracts proceedings.

 

Additional Rules and Instructions

• • Authors are limited to being listed on a maximum of 2 workshop proposals.
  • Organizers and participants may only attend one workshop scheduled at a time. Note that the program for workshops may not fully consider schedule conflicts of organizers, and you must have alternative plans in case you have two accepted proposals and both of your workshops will occur at the same time slot.
  • Carefully consider the length of your proposed workshop – the potential to attract enough of a CHI audience needs to be commensurate with the workshop length. Accepting a 1-day workshop will be judged against accepting two half-day workshops. Note: 2-day workshops are not possible.
  • Fully remote workshops are not allowed. Workshop organizers will have the liberty to run synchronous hybrid sessions during their in-person workshops. However, it is the responsibility of workshop organizers to bring and set up equipment to enable remote participation.
  • There are a lot of factors and constraints that play into the scheduling decisions. Therefore, the workshop date and time will be scheduled by the Workshop Chairs and Technical Program Chairs instead of chosen by the workshop organizers.
  • While breaks will include light refreshments for in-person participants, lunch is not provided. Workshop organizers should plan on going to local restaurants or make other arrangements. Outside catering cannot be used (except for accessibility reasons).
  • The conference provides basic supplies such as pens and large paper pads for workshops during the conference. Workshop organizers are responsible for supplying all additional materials needed. Requests for any special arrangements/logistics planning must be approved by the Workshop Chairs ahead of time (e.g., something beyond a standard room, namely: chairs, tables, and a projector). The venue restrictions vary (e.g., sometimes you cannot post or hang anything on the walls, so you may need to request easels).
  • The confidentiality of workshop participants is to be determined by the individual workshop organizers and the content available on workshop websites.

• Workshops that do not attract at least 10 participants with in-person registration may be canceled by the Workshop Chairs or Technical Program Chairs.

 

Metadata Integrity

All submission metadata, including required fields in PCS like author names, affiliations, and order, must be complete and correct by the submission deadline. This information is crucial to the integrity of the review process and author representation. The submission deadline is a hard deadline for listing all author names; there are no exceptions. Changes to the order of authors are allowed only during the Publication-Ready submission phase. Minor changes to the title and abstract are permitted during the Publication-Ready submission phase.

 

Policy on Use of Large Language Models

Text generated from a large-scale language model (LLM), such as ChatGPT, must be clearly marked where such tools are used for purposes beyond editing the author’s own text. Please carefully review the April 2023 ACM Policy on Authorship before you use these tools. The SIGCHI blog post describes approaches to acknowledging the use of such tools and we refer to it for guidance. Note that the LaTeX template will default to hiding the Acknowledgements section while in review mode – please make sure that any LLM disclosure is available in your submitted version. While we do not anticipate using tools on a large scale to detect LLM-generated text, we will investigate submissions brought to our attention and desk reject papers where LLM use is not clearly marked. 

 

Policy on Research Involving Human Participants and Subjects

Any research in submitted manuscripts that involves human subjects must go through the appropriate ethics review requirements that apply to the authors’ research environment. As research environments vary considerably with regards to their requirements, authors are asked to submit a short note to reviewers that provides this context. Please also see the 2021 ACM Publications policy on research involving humans before submitting.

 

Accessibility

Accessible submissions are essential for reviewers and are good practice. Authors are expected to follow SIGCHI’s Guide to an Accessible Submission. If you have any questions or concerns about creating accessible submissions, please contact the Accessibility Chairs at accessibility@chi2025.acm.org early in the writing process (the closer to the deadline, the less time the team will have to respond to individual requests). 

 

Selection Process

Workshops are a reviewed track and highly selective: in prior years, acceptance rates have ranged from 25-47%. Workshop proposals will be selected by the Workshop Chairs through the recommendations of a jury. Once we confirm that workshops have met a basic quality standard, acceptance decisions will be based on assessing how compelling the workshop is likely to be for CHI attendees and the overall portfolio of proposed workshops.

The Workshop Chairs will consider several factors during the selection process, including:

• The potential for the workshop’s topic to new insights, e.g., a new, organized way of thinking about the topic or promising directions for future work.
• The potential for the topic of the workshop to generate stimulating discussions.
• The organizers’ ability to demonstrate the proposed workshop is well-structured.
• The organizers’ ability to demonstrate the proposed workshop fosters interactivity.
• The overall balance of topics in the workshops program and relevance to the main conference theme.
• The proposed size of the workshop, and whether there is a clear and workable plan for facilitating a lively environment for discussion for all participants, particularly for larger workshops.
• If multiple submissions are received on the same or similar topics, the multiple organizers will be encouraged to work collaboratively to merge them or differentiate them.

 

Upon Acceptance of your CHI Workshop

The corresponding author of a conditionally accepted paper has to follow the instructions (link tba) on preparing and submitting a final version by the publication-ready deadline. If the authors cannot meet these requirements by the publication-ready deadline, their workshops may be removed from the program. The publication-ready version has to follow the ACM template. Should you need technical assistance, please direct your technical query to: publications@chi2025.acm.org.

 

Before the Conference

Workshop organizers will be responsible for the following tasks during the time leading up to the conference:

• Publicize Your Workshop on the CHI Webpage: Organizers of accepted papers must provide a title, organizer list, call for participation, and link to the workshop website, which will be published on the CHI website prior to the conference. All other submitted materials for accepted workshop proposal submissions will be kept confidential until the publication of the CHI Extended Abstracts proceedings.
• Publicize Your Workshop: Organizers of an accepted workshop must set up and maintain their own website in which they provide further and updated information about their workshop. In order to have a successful and well-attended workshop, we recommend that you post your call for participation early and widely (e.g., publicize it on social media and on relevant mailing lists, such as CHI-ANNOUNCEMENTS).
• Solicit Submissions from Potential Participants: While some organizers may choose alternate formats, a position paper generally outlines the author’s view on the workshop theme and the reasons for the submitter’s interest in the topic.
• Select Participants: Choose participants on the basis of the position papers submitted and your goals for the workshop. Workshop sizes will provisionally be capped at a certain size of participants to allow the workshop to be hosted in the CHI venue. In such cases, the registration system will not allow more participants to register for your workshop. Under special circumstances, please contact the Workshop Chairs to inquire if a larger size of your accepted workshop might be possible.
• Provide a Participant List: A list of confirmed participants must be sent to the Workshop Chairs to verify their registration.
• Distribute Accepted Workshop Submissions and Pre-Workshop Materials: Materials and accepted submissions should be accessible to participants at least 1 week before the workshop day.
• Develop a Plan for Synchronous Hybrid Sessions: If workshop organizers would like to have synchronous hybrid sessions to allow remote participation, please ensure they can bring necessary equipment by themselves. The venue only provides one projector, one microphone, and wifi connections, and does not offer any additional equipment or universal setup for hybrid participation
• Develop a Final Agenda of Workshop Activities.
• Develop a Plan for Any Follow-Up Activities.

 

At the Conference

The workshop organizers are expected to facilitate discussion, help maintain productive interaction, and encourage participation. The emphasis should be on group discussion rather than on presentations of individual position papers. Diversity of perspectives should be encouraged.

 

After the Conference

It is expected that workshop results will be communicated to a larger audience. For example, workshop organizers may wish to consider producing a report for publication in ACM Interactions or a future CHI submission, including a proposal for continuing the workshop at a subsequent ACM SIGCHI conference. We encourage additional avenues of communication, such as organizing an informal Special Interest Group (SIG) at the conference, preparing an edited book or special issues of journals following the conference, or maintaining a website or email list to network with others who might be interested.

Accepted workshop proposals by the organizers will be published as CHI Extended Abstracts in the ACM Digital Library.

 

Workshop Registration Fees for Organizers

Workshop organizers receive complimentary workshop registrations for one single workshop fee. The fee waiver is not personalized and, thus, could also be given to any workshop attendee. It is the choice of the first organizer on how to use the fee waiver.

All other organizers, invited speakers, and participants who attend a workshop must pay the workshop registration fee.

Now, we are looking forward to receiving exciting workshop proposals for CHI 2025!

 

Contact Us

Workshops Chairs

Hao-Chuan Wang, Nikola Banovic, Pablo Cesar

workshops@chi2025.acm.org