Procedure
The chart below outlines the publication process, from initial submission to final acceptance notification.
ACM e-Rights:
- If a submission is conditionally accepted, the corresponding author will receive an email about the ACM e-Rights process and a link to the e-Rights form.
- Complete the e-Rights form by the “E-Rights Completion Deadline” to receive a link to the TAPS upload form.
Final Submission:
The basic steps to make the final submission are as follows:
1. Revise and Format:
- Apply the changes requested by reviewers.
- Format the paper according to the instructions in this document (refer to Preparing Final Source below).
2. Upload to ACM Publication System (TAPS) to generate the final submission:
- Upload source files to TAPS. More detailed instructions can be found here: Upload to TAPS
- TAPS will generate PDF and HTML5 outputs. Check both versions for correctness.
- Fix any errors and re-upload if necessary.
- The final version should be uploaded to PCS by the “Publication-Ready Deadline.”
- The Associate Chairs (ACs) or Track Chairs will check the final submissions and may contact you for additional minor changes.
- Before the “TAPS and PCS Close Deadline,” authors can still make changes and fix things (e.g., when ACs check and request) using TAPS to finalize the Camera-Ready Version.
3. Accessibility:
- Authors do not need to add accessibility tags to the PDF from TAPS manually, but need to provide meaningful alt text for figures in their source files and on PCS.
4. Final Upload to PCS:
- Upload the final materials, including TAPS-generated PDF, source files, and any Supplementary Material (e.g., videos), to PCS before the “TAPS and PCS Close Deadline.”
- ACs and Track Chairs will check and send the final acceptance decision.
- No changes will be possible after the final acceptance notification.
Detailed Instructions
ACM e-Rights Form
After conditional acceptance, authors must complete the e-Rights form.
- The e-Rights form will only be sent to the corresponding author. This person must be able to respond to emails and complete the form.
- This email will come from rightsreview@acm.org about one week after conditional acceptance.
- The data in the ACM e-Rights form must match the data submitted to PCS. Any mismatches will delay the publication of the paper.
- Changing the author list after the notification deadline is not possible.
Preparing the Final Source
All authors should ensure they are using the latest version of the template available on the ACM Templates page. Note that authors using Microsoft Word must complete additional validation steps and should factor in extra time to complete this work (refer to Word Authors).
All authors must follow these guidelines:
- Use a filename that does not contain spaces and special characters. Filenames should ONLY include upper- and lower-case letters, numbers, the dash “-” and underbar “_” characters. File names that contain a space “ “ will result in an error during processing. (The period between the filename and the file extension – “figure7.png” is fine.)
- All images need to be of appropriate quality (for conversion into the required formats for the HTML5 version). We strongly recommend using vector graphics wherever possible.
- Provide accessible descriptions (instructions available in the template) for all figures.
Guidelines specific to Word and LaTeX are detailed next.
LaTeX Authors
LaTeX source requires preparation for final submission. Please comply with the ACM’s LaTeX best practices guidelines and these requirements:
- SIGCHI publications use the “sigconf” style. This is specified in the document class command. Authors have to use use \documentclass[sigconf]{acmart}.
- SIGCHI publications must use the “ACM-Reference-Format” numbered bibliography style.
- The LaTeX source must have a single “main” .tex file, although the project can be organized using a main .tex file that includes input from multiple .tex files. Remove all template sample files and any other .tex files that include a document class.
- Ensure that the source compiles without errors. Some editors, such as Overleaf, will tolerate errors and generate a PDF, but this is not permissible for the final publication. Check the error log and correct all compilation errors before submitting the source.
- Ensure that the bibliography compiles. Accurate bibliographies are required for publication. If it has missing entries or other errors, the source will not be accepted. Check the warning log, correct all errors, and address warnings as needed. Add DOIs wherever possible.
- Check the list of approved packages for LaTeX documents. Remove packages that are not listed as the source will not be processed on upload to TAPS. Contact acmtexsupport@aptaracorp.com with questions.
- Apply one or more descriptors (or “concepts”) from the ACM’s Computing Classification System (CCS) to the paper. CCS is a taxonomy for the computing field. Authors can build a list of CCS descriptors on https://dl.acm.org/ccs/ccs.cfm. Then, they can select “View CCS TeX Code,” check the “Show the XML only” box, copy the XML, and paste the code below the abstract in their paper.
Word Authors
After downloading the ACM Master Article Template for Microsoft Word, authors need to follow the instructions to attach the ACM Template to their .docx file. More information and best practices for using Microsoft Word to prepare an article can be found in our video walkthrough. The basic steps are:
- Attach the template to the submission file.
- Apply the appropriate style to each element of Head, Body, and Reference. For this, refer to Table 1 (in the original Submission Template file or the list below).
- From the Template ribbon, run Crosslinking to auto-hyperlink all citations.
- Press the “ACM Template” button and run “Manuscript Validation.” Authors must run the “Manuscript Validation” macro and achieve validation before uploading the Word document to TAPS.
If the validation process is successful, then upload the files to TAPS.
If validation does not work after following the steps above, contact confsupport@aptaracorp.com and publications@chi2025.acm.org.
Only the styles available in the Word template are to be used. Please see https://www.acm.org/binaries/content/assets/publications/taps/acm_submission_template.docx Table 1 for all available styles. Word authors should follow these instructions:
- Ensure that ALL content in the Word document is styled with the correct styles as listed in Table 1 (above and provided in the template).
- Use numbered style for the bibliography.
- If a single figure contains multiple images, these must be inserted as a single image.
- All images are of appropriate quality and must be followed by a caption.
- Remove all blank lines.
- Apply one or more descriptors (or “concepts”) from the ACM’s Computing Classification System (CCS) and add them to the document. CCS is a taxonomy for the computing field. Authors can build a list of CCS descriptors on https://dl.acm.org/ccs/ccs.cfm. In Microsoft Word, adding CCS concepts to the document is a three-step process:
- Select the formatted list of concept(s) from the CCS web interface and paste it into the document. Style with the “CCSDescription” tag. For example, “Computer systems organization~Real-time operating systems”
- Mac users: Select “View CCS TeX Code” and check the “Show the XML only” box, copy the XML and paste into the Word document in the following location (Mac):
- Select “Properties” from the “File” menu
- Select the “Summary” tab
- Paste the XML into the “Comments” area
- strong>Windows users: Select “View CCS TeX Code” and check the “Show the XML only” box, copy the XML and paste into the Word document in the following location (Windows):
- Select “Properties” from the “File” menu
- Select “Advanced Properties”
- Select the “Summary” tab
- Paste the XML into the “Comments” area
Note: Accessibility
SIGCHI publications must follow accessibility guidelines. Detailed instructions are available in the Guide to an Accessible Submission. An external provider will tag TAPS-produced PDFs for accessibility; however, authors must provide meaningful alt text for figures in their source files and on PCS.
Upload to TAPS
1. Submission:
- Follow the ACM Instructions for Submitting the Author’s Paper/Article to TAPS.
- The “PDF and HTML Proofs: available for review” email will be sent only to the corresponding author from tapsadmin@aptaracorp.awsapps.com.
- Follow the links to access the TAPS-generated PDF and HTML files.
- Carefully review the files for rendering issues or missing content.
- If needed, revise the source files, recreate the ZIP file, and resubmit to TAPS.
The following is a step-by-step summary of the process. For more details, refer to the ACM Instructions.
- Prepare the material: Create a ZIP file following the specifications above. The folder structure needs to follow the instructions on the TAPS upload website.
- Delivering the material: The ZIP file must be submitted to TAPS using the link sent via email from TAPS.
- If the ZIP file is less than 10MB in size, use the file uploader on that page.
- If the ZIP file is 10MB or greater in size, use the FTP link on that page.
- Processing the material: TAPS will attempt to build the PDF and HTML5 versions of the article.
- If TAPS is successful, the corresponding author will receive an email with the PDF as an attachment and a link to the HTML5 version. Corresponding authors have the option to reject and resubmit a revised ZIP file.
- If not successful, read the error messages, fix the files, and resubmit. For help, contact the Publications team (publications@chi2025.acm.org) or APTARA support via the contact form or tapssupport@aptaracorp.com.
Important notes:
- Aim to keep the ZIP file under 10MB for fast processing.
- Only upload supplementary materials to PCS (refer to Final Materials for PCS), and not to TAPS.
2. Approval:
- After the final submissions are processed by TAPS, the corresponding author will receive an email asking to approve the final version for publication.
- Once you approve the proofs on TAPs, the corresponding author can upload the source and PDF to PCS.
Final Materials for PCS
1. Document Source (required)
- Provide source file(s) for the submission (.docx file or .zip archive of LaTeX source files, including figures).
- The source file is only visible to the Subcommittee Chairs, so there is no need to anonymize it.
2. Final PDF (required)
- Upload the final camera-ready PDF generated by TAPS.
3. Video Figure (optional)
- Include a video figure with titles and captions. The maximum length of the video figure is 5 minutes.
- Refer to Technical Requirements and Guidelines for Videos at CHI for details. Note that video figures are not presentation videos which are mandatory for all authors and have another deadline for submission.
4. Supplementary Materials (optional)
- Optional materials can include survey material, source code, data, images, additional videos, slides, etc. This information will be used to determine ACM Artifact Review and Badging.
- Provide a README.md with explanations for ZIP files.
- Supplementary Materials will only appear in the ACM DL.
Green Open Access
All SIGCHI authors are encouraged to archive their work in a “green open access” repository in line with ACM’s Green Open Access Policy. This could be the author’s own homepage, an institutional repository, a repository mandated by your funder, or a non-commercial repository such as arXiv. Notably:
- The archive version (PDF) must be created by the authors. Authors are not allowed to archive the final version (PDF) created by the ACM TAPS process.
- Include the DOI, which is generated after completing the e-rights form.
Frequently Asked Questions
Q: I want to change the metadata of my paper (e.g., author list, author order, author name, email), what can I do?
A: In general, we do not allow for such changes after the initial submission deadline. Author order requests will be handled on a case-by-case basis.
Q: What do I do if I do not get a response email from TAPS after submitting?
A: If you have not received a notification email after 24 hours, first check your spam folder, and then contact confsupport@aptaracorp.com and publications@chi2025.acm.org.
Q: TAPS did not provide me with my final PDF in time. What should I do?
A: Reach out to publications@chi2025.acm.org before the deadline — we will make sure that you have the time needed to review your final version.
Q: TAPS support is not responding. What can I do?
A: Reach out to publications@chi2025.acm.org so we can follow up on your problem and also know about your situation. However, the TAPS support team is slow during CHI due to the high load of requests.
Q: My final PDF or HTML is showing metadata (e.g., author name, email, title) that I was not expecting; what can I do?
A: This requires the Proceedings Chairs to help you out, please reach out to publications@chi2025.acm.org.
Q: Does my final PDF have to contain author names and affiliations?
A: Yes, they have to be identical to the information you provided during submission time in PCS.
Q: Should the version in TAPS be the version where revisions are highlighted?
A: No, this should be the final version you want to see in the ACM DL.
Q: Does TAPS generate a PDF with changes highlighted?
A: No, if you want a PDF with changes highlighted you need to generate this yourself.
Q: Can I upload a different PDF file to PCS?
A: No, the PDF file in PCS must be the TAPS-generated PDF. Non-matching PDFs will be automatically rejected and overwritten with the TAPS-generated PDF.
Q: What do I do if I want to reupload my paper to TAPS after I have approved it?
A: Reach out to publications@chi2025.acm.org.
Q: What do I do if my paper title has changed?
A: If the change is minor (e.g., correcting a typo), reach out to publications@chi2025.acm.org. If the title has changed during R&R, reach out to your AC via PCS to obtain permission and then contact publications@chi2025.acm.org.
Q: What do I do if any information of the displayed authors is wrong (PDF or HTML)?
A: Reach out to publications@chi2025.acm.org.
Q: TAPS does not allow me to upload a new version. What can I do?
A: Reach out to publications@chi2025.acm.org.
Q: Do I need to upload my Supplementary Material to TAPS?
A: No, only upload to PCS for inclusion in the ACM DL.
Q: Do I need to upload my video figures to TAPS?
A: No, only upload video figures to PCS for inclusion in the ACM DL and YouTube.
Q: Can I upload more than 10MB per ZIP?
A: Yes, but this massively delays your processing; thus, we ask you to keep your ZIP files under 10MB.
Q: Am I required to manually add accessibility to my PDF?
A: No. This year, an external provider will complete the accessibility tagging. However, you need to provide accessible figure and table descriptions in your document source and on PCS.
Q: Which LaTeX packages are accepted to be used?
A: Please refer to https://www.acm.org/publications/taps/accepted-latex-packages.
Q: Do I need to clear and anonymize my document source files (Word or LaTeX) when doing the final upload to PCS?
A: No, your source files are likely to never be looked at. It provides us (Chairs only) with the ability to recompile your PDF in case we can not reach you.
Q: Do I need to include my final PDF and/or supplementary materials in the ZIP I need to upload to TAPS?
A: No, CHI 2025 ignores all additional files uploaded to TAPS. Please only upload your extra files to PCS.
Q: Does CHI have an embargo on the publications?
A: No, there is no embargo; you are allowed to publish the paper within your selected copyright limitations.
